Frequently Asked Questions
Here are some of the most common things people inquire about when connecting with the indie bird events team.
Venues & Location
Where are your venues located?
Our venues are located in Tehachapi, approximately 2.5 hours from Los Angeles, one hour south of Bakersfield, and about one hour past Lancaster.
What is the maximum guest capacity?
We currently offer two venues that can accommodate events of up to 200 guests.
How do I schedule a tour?
Tours can be scheduled by calling 661.241.8266 or emailing hello@indiebirdevents.com.
Can we use both indoor and outdoor spaces?
All of our venues offer outdoor event spaces. We can facilitate tent rentals as needed, though weather conditions may impact availability. We also partner with select indoor venues and are happy to connect you directly or coordinate on your behalf.
What happens in the case of rain or inclement weather?
We work closely with you to ensure your event remains seamless. Options may include tenting, relocating, or rescheduling, depending on circumstances.
Rental Details & Policies
How many hours are included?
Package hours vary and are designed to be flexible. Most events are scheduled for four to six hours, with additional time allotted for setup and breakdown. Extended time may be added for an additional fee.
What time must our event end?
Due to the surrounding natural environment, most events must conclude by 9:00 PM or 10:00 PM at the latest, depending on the venue.
Do you require a deposit or event insurance?
Yes. A deposit is required to hold your date, with fifty percent of the package fee due at booking. Event insurance is required for all venues. We are happy to recommend trusted insurance providers.
Are open flames or sparklers allowed?
No. Because our venues are set in natural environments, open flames and sparklers are not permitted.
Is a venue coordinator included?
Yes. Our Director of Events is included with every package and will guide you through each stage of planning and execution.
What is your cancellation policy?
Cancellations require written notice at least six weeks prior to the event date. Deposits are non refundable or partially refundable based on timing. Please contact us for full cancellation terms.
Setup, Decorations, & Equipment
What tables, chairs, or equipment are included?
We provide premium event furnishings, including 72 inch round Titan wood tables and Titan fruitwood walnut chairs with ivory pads. Additional items such as cocktail tables, sweetheart tables, chairs, and select décor pieces are available at no additional charge upon request.
Are there decoration restrictions?
We encourage creativity while protecting the space. Nails, staples, tape on walls, confetti, glitter, or any materials that could cause damage are not permitted. Please check with us before planning large installations or hanging décor.
Can we bring in our own rentals?
Yes. You are welcome to bring your own furniture, décor, or specialty rentals. We can also recommend trusted local rental partners.
When can we access the venue for setup?
Venue access times are coordinated in advance with your Director of Events and confirmed prior to your event date.
Do you have a preferred vendor list?
Yes. We offer a curated list of trusted vendors including planners, florists, rental companies, and more. You are welcome to use our recommendations or bring your own vendors.
Is additional lighting allowed?
Yes. Additional lighting such as string lights or uplighting is allowed. Any use of candles or flame based lighting must be approved in advance and comply with venue guidelines.
Vendors, Catering, & Coordination
Can we bring in our own vendors?
Yes. While we offer a preferred vendor list, you may bring your own licensed and insured vendors with prior approval.
Is there an on site kitchen or prep space?
Each venue is unique. Please contact us to discuss the available options for your specific event.
Do you offer bar service or can we bring our own?
We offer flexible bar options, including in house service and bring your own alcohol packages. All alcohol must be served by a licensed and insured bartender.
Are food trucks allowed?
Yes. Most of our venues are food truck friendly, with convenient access and ample space for setup.
Do you offer event coordination?
Yes. We offer in house coordination, day of management, and full planning services. Event coordination is included in all packages.
Are there vendor load in or timing restrictions?
Each venue has specific guidelines. Please contact us to review details and ensure proper coordination.